Receipt management for small businesses

Receipts travel in pockets. Some reach the office, some fade on a dashboard, and some arrive as a photo in a chat thread with no date attached. Somebody then types the lot into a spreadsheet, chases the missing ones, and works out who to pay back.

SlipInbox moves the typing to the receipt itself. The person who paid sends the receipt the day they get the slip, and the row is waiting for you.

Staff with a phone and WhatsApp or an email address are ready. Add them on People and they send receipt photos to SlipInbox's WhatsApp number, or forward receipts to your organization's address, on the Business and Enterprise plans. On every plan, a QR code poster by the till or in the back office lets anyone on People scan, pick their name and send the photo. Staff who check or approve receipts get an account, with one of three roles.

• Employees add receipts and see only their own
• Accountants check, approve, reject and export
• Admins also run the team, contacts, rules and settings

Mark who paid on each receipt under Pay back to. Reimbursements then lists what you owe each person, per currency, with the approved receipts behind each amount. Pay by bank transfer or cash as usual, tick the receipts you covered, and record the payment.

Save the last four digits of a person's card on their contact, and receipts paid with the card suggest the right person for you.

The dashboard shows this month's receipts, the total spent, the largest receipt and what still needs a look. Reports compare any period with the one before, by category, merchant, branch, contact and day of the week, so a jump in fuel or office supplies shows up before the quarter ends.

SlipInbox stops at a checked spreadsheet. Your accountant keeps the books in whatever they use today, and receives a CSV or Excel file of approved receipts with the photos one click away.